Administrative Assistant

Job Introduction

Thanks for checking out our vacancy, we’re delighted you want to learn more about Dechra!

Dechra is a growing, global specialist within the world of veterinary pharmaceuticals. Our expertise is in the development, manufacture, marketing and sales of high quality products exclusively for veterinarians worldwide.

Here at Dechra, our values are embedded within our culture and thrive within our family of almost 3000 colleagues globally. From manufacturing to marketing, (D)edication, (E)njoyment, (C)ourage, (H)onesty, (R)elationships and (A)mbition are at the heart of our everyday operations and the way we do business.

The Opportunity

The overall role is to provide high level operational and administrative support to the Biotherapeutics Innovation Department of Dechra Research and Development leadership team to ensure smooth business operations and R&D activities.  In addition, the role will provide administrative support to the Animal Welfare Committee (AWC) of Dechra Research and Development.

So, what will you be doing? This role has a broad and varied scope and the successful candidate will have responsibility for duties including:

Manage day-to-day operational and administrative tasks including but not limited to office communications, project support, contracts management, regular meeting/discussion coordination so that project and corporate objectives are effectively planned, coordinated and delivered to schedule and budget.
Provides general administrative duties, supports coordination of special events and activities as requested, assists in coordination/ facilitation of interviews with prospective candidates and office visits. 
Work with the CEO, CSO, CDO and other executive team members to manage all operational aspects of the organization 
Manage communications and support collaborations with external partners 
Organize/coordinate logistics for all team meetings (virtual and F2F): reserving meeting space, meals, researching hotel options and potential hotel room blocks, prepare agendas, record minutes and follow-up action plans and collaborative decision making 
Document management/coordinate within Dechra’s existing document management system 
Liaise with legal counsel to ensure timely review and approval of service agreements with external partners, and other legal documents to be sent for signatures 
Assists with new vendor onboarding process (Vendor intake forms and TPRM process) 
As theAWC’s administrative assistant, responsibilities will include:
Monitoring the AWC email daily for submission,questions and/or notifications of upcoming reviews
Track review groups and schedule for review
Receive and process protocols for distribution to AWC members.
Track and collate responses as required to and from AWC members and the submitter
Schedule and organize semi-annual meetings (other ad hoc meeting as required) including preparing agenda, document minutes and drafting the Semi Annual Report.

Here at Dechra we pride ourselves on being an inclusive employer and we embrace candidates from all walks of life. We’re particularly excited to hear from those who have/are:

Prior experience as administrative assistant
Excellent interpersonal skills
Learning agility
Strong organization and time management
Excellent verbal and written communication
Attention to details
Proficiency with computer software (Microsoft Office Suite: Word, Excel, Power Point
Experience working with highly sensitive/confidential data
Ability to anticipate needs and take initiative to problem solve and adapt to changing needs

As a people first values-based culture, we provide free weekly wellness sessions focused on our employee's physical and mental well being, and flexible work arrangements. We offer a generous employer 401k match and an other incentives for long-term financial wellness. Our full array of health, financial and voluntary benefit programs are what you would expect from a recognized Best Place to Work.

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