Job Introduction

Thanks for checking out our vacancy, we’re delighted you want to learn more about Dechra!

Dechra is a growing, global specialist within the world of veterinary pharmaceuticals. Our expertise is in the development, manufacture, marketing and sales of high quality products exclusively for veterinarians worldwide.

Here at Dechra, our values are embedded within our culture and thrive within our family of almost 2000 colleagues globally. From manufacturing to marketing, (D)edication, (E)njoyment, (C)ourage, (H)onesty, (R)elationships and (A)mbition are at the heart of our everyday operations and the way we do business

The Opportunity 

We are seeking a highly organized and detail-oriented individual to join our team in our Boston Seaport Offices as an Executive Assistant. In this role, the EA will provide comprehensive administrative support to our Chief People and Culture Officer.

This role requires exceptional organizational, communication, and problem-solving skills, as well as a deep understanding of the wider organizational and functional events and meeting cadences. The EA will be a key partner to the CPO and ensure that their time is effectively utilized, and priorities are executed efficiently and professionally.

This EA role offers a unique opportunity to contribute to the success of our organization by providing crucial support. The post holder should be a dynamic and organized professional with a passion for assisting leaders in achieving their goals.

So, what will you be doing? This role has a broad and varied scope and the successful candidate will have responsibility for duties including:

Calendar Management:

• Provide support for the C-suite member and ad-hoc coverage across wider EA team as required
• Prevent and speedily resolve calendar conflicts, dealing with current issues and anticipating future conflicts
• Independently reschedule events being mindful of time zones and/or present practical alternatives in a timely manner and demonstrate clear understanding of the C-Suite member’s priorities
• Support the C-suite member in adhering to cadence of external appointments 

Information Management

• Ensure that the C-suite member is well prepared for meetings (pre-read on the invite, timely reminders, admin arrangements etc.).
• Support the preparation of reports and presentations and coordinate inputs where necessary from multiple sources 
• Organize and maintain files, documentation and records, managing confidential information with discretion
• Support email management for the C-suite member (management of emails/ensuring contacts, Teams channels and are fully updated and maintained)  

Travel and Expenses

• Plan and execute complex domestic and international travel arrangements, including management of itineraries, logistics, ensuring timely and cost-effective booking through authorised travel partners 
• Support the C-suite member with travel/commuting arrangements where required
• Manage expenses on behalf of C-suite member, proactively asking for and expensing receipts and overseeing the timely processing of claims.
• Be able to obtain a sound understanding of Dechra’s Travel & Entertainment (T&E) policy, ensuring timely and accurate expenses of claims, proactively asking for and expensing receipts , highlighting exceptions and corrective actions

Event Management

•  Manage logistics for meetings and conferences/webinars and where required attend in person, whether this be in the US or overseas.
• Work with D&T colleagues to minimise technical related issues for these events

Here at Dechra we pride ourselves on being an inclusive employer and we embrace candidates from all walks of life. We’re particularly excited to hear from those who have/are:

• Previous experience working in a EA/EA capacity, supporting members of a Senior/Executive leadership team (such as CFO, CPO, C-Suite member, etc), preferably in a corporate, global organisation
• Previous experience working with technology platforms such as MS Office/Teams, SAP, Concur, Power BI etc
• Experience working with highly sensitive/confidential data
• Ability to anticipate needs and take initiative to problem solve and adapt to changing needs
• Excellent prioritisation, organisations and time management skills
• Excellent interpersonal and customer service skills, with the ability to communicate effectively with all levels, establishing and maintaining effective working relationships
• Ability to work at pace, whilst maintaining high levels of accuracy and integrity

As a people first values-based culture, we provide free weekly wellness sessions focused on our employee's physical and mental wellbeing, and flexible work arrangements. We offer a generous employer 401k match and an other incentives for long-term financial wellness. Our full array of health, financial and voluntary benefit programs are what you would expect from a recognized Best Place to Work.