Executive Assistant - Global Marketing and Technical Excellence

Job Introduction

Thanks for checking out our vacancy, we’re delighted you want to learn more about Dechra!

Dechra is a growing, global specialist within the world of veterinary pharmaceuticals. Our expertise is in the development, manufacture, marketing and sales of high quality products exclusively for veterinarians worldwide.

Here at Dechra, our values are embedded within our culture and thrive within our family of almost 2000 colleagues globally. From manufacturing to marketing, (D)edication, (E)njoyment, (C)ourage, (H)onesty, (R)elationships and (A)mbition are at the heart of our everyday operations and the way we do business

The Opportunity 

The Executive Assistant, GMTE provides high‑level executive administrative support to multiple senior leaders, enabling effective leadership operations for a global team.   This role requires strong judgment, discretion, an innate ability to organize and streamline, crystal clear communication and the ability to manage complex priorities in a fast‑paced environment.   

The Executive Assistant partners closely with executive leadership to streamline team workflows and interactions, support cross‑functional coordination, and ensure leaders are prepared, focused, and operating optimally. This role operates in a remote environment and serves as a trusted administrative partner to leadership and key stakeholders.

So, what will you be doing? This role has a broad and varied scope and the successful candidate will have responsibility for duties including:

• Executive Support 

  • Provide high‑level executive administrative support to multiple senior leaders, including complex calendar management, scheduling across time zones, and executive time optimization. 
  • Proactively build meeting sequencing for alignment and/or internal approvals for fast moving initiatives across global stakeholders.
  • Coordinate domestic and international travel arrangements and manage related expense reporting. 
  • Prepare meeting materials, agendas, and supporting documentation. 
  • Manage a high volume of ad hoc and time‑sensitive requests with accuracy, discretion, and follow‑through. 
  • Handle sensitive and confidential information with professionalism and sound judgment.

• Leadership Support & Coordination

  • Support leadership effectiveness through coordination of leadership meetings, preparation of materials, and logistical support.
  • Partner with executives and other administrative professionals to ensure consistent preparation, follow‑up, and communication related to leadership activities. 
  • Serve as a reliable point of contact for internal and external stakeholders seeking executive coordination or administrative support.
  • Support leadership priorities by anticipating needs, resolving scheduling conflicts, and proactively addressing administrative challenges.

• Cross-Functional Support & Departmental Support

  • Provide administrative coordination and scheduling support across key functions as needed. 
  • Support vendor onboarding, tracking, compliance documentation, and payment processing for GMTE team.
  • Ownership of digital file management (design, process, governance) for team resources and business plans.
  • Collaborate with Finance, HR, Legal, and other teams to ensure smooth administrative execution of leadership-related activities.
  • Foster strong working relationships across departments to support consistent execution and alignment.

• Operational Effectiveness & Process Improvement

  • Identify and implement opportunities to improve efficiency across administrative workflows, including templates, scheduling practices, documentation, and communication processes.
  • Apply independent judgment when managing competing priorities and sensitive matters.
  • Contribute to continuous improvement of administrative operations supporting leadership.

• Culture, Engagement & Operations 

  • Support leadership engagement and employee experience initiatives.
  • Lead onboarding standardization, logistics and internal coordination.
  • Maintain organizational charts and Distribution Lists for GMTE.
  • Contribute to a positive, well-coordinated leadership culture across GMTE and the global organization.

Here at Dechra we pride ourselves on being an inclusive employer and we embrace candidates from all walks of life. We’re particularly excited to hear from those who have/are:

• Extensive experience providing executive administrative support to senior leaders. 
• Demonstrated ability to support multiple executives simultaneously in a dynamic environment. 
• Strong organizational, prioritization, and problem‑solving skills. 
• High level of discretion, professionalism, and independent judgment. 
• Excellent written and verbal communication skills. 
• High proficiency with Microsoft 365, Outlook, Teams, SharePoint, Co-Pilot and digital collaboration tools. 
• Ability to work independently in a remote environment while maintaining strong collaboration.

As a people first values-based culture, we provide free weekly wellness sessions focused on our employee's physical and mental wellbeing, and flexible work arrangements. We offer a generous employer 401k match and an other incentives for long-term financial wellness. Our full array of health, financial and voluntary benefit programs are what you would expect from a recognized Best Place to Work.